Category: Tips

Increasing Your Office Productivity With Streamlined Android Apps – The 3 Best Solutions

Is your team also using their Android mobile devices to do their tasks? Incorporating an Android suite of apps into your workplace can dramatically improve productivity.  

Many organizations opt for Android to take their office productivity to the next level. After all, they can provide higher flexibility, better workflows, and efficient communication. 

All sectors in your business can even benefit from a high-quality suite of Android apps. 

For instance, your account representative can use an app to update client information while on sales calls instead of making notes and submitting the information later. This can save a lot of time and can reduce errors that can occur due to extra steps. 

Another great thing about these apps is that they help reduce paperwork. Your team won’t have to wait until they go back to the office to fax, print documents, and maintain hard-copy files. They can perform these tasks on the go with less effort, all while also lowering ink, power, and paper consumption. 

Numerous companies have gained a lot from using Android apps on their team’s devices, and you can reap the benefits, too. You just need to integrate a powerful yet intuitive suite of apps. 

To help you do so, this article will detail the three best Android app suites for boosting office productivity. 

The Three Apps

App #1 – Microsoft 365

Unlike Microsoft Office (a one-time purchase), Microsoft 365 is a subscription service. With Microsoft 365, you don’t have to worry about paying full price when a new update rolls out.

Subscribers automatically gain access to new features, security updates, and tech support (at no additional cost). These can all be accessed through multiple PCs, tablets, smartphones, and Mac devices.

How many devices exactly? This depends on which Microsoft 365 plan you subscribe to. There are currently 4 business plans and 4 enterprise plans, so you can always tailor your subscription to optimize your return on investment.

Microsoft 365 is probably best described as a productivity hub. It provides much more than convenient access to the Office desktop apps that most people are familiar with: Word, Excel, Outlook, and PowerPoint.

Subscribers also gain access to a holistic suite of productivity-boosting features:

  • Inbuilt professional email and calendaring
  • Store and share files from multiple devices, with 1 TB of online storage per user.
  • Collaboration tools: Microsoft 365 Groups, Yammer, and Microsoft Teams
  • Advanced security and device management: Microsoft 365 Defender

You can also consider pairing Microsoft 365 with other productivity tools like Windows 365 (aka “Cloud PC”) and Windows Analytics.

There is also the option of integrating third-party apps with Microsoft 365 In September 2021, Microsoft unveiled third-party integration options for Salesforce and Atlassian’s Confluence Cloud. They join other popular third-party apps like Slack, Mailchimp, Trello, and Evernote.

App #2 – Google Workspace

Google Workspace (formerly G Suite) is probably Microsoft 365’s main competitor. Subscribers gain access to a suite of communication and collaboration apps. 

These include worldwide favorites like Gmail, Gdrive, Google Meet, and Calendar, as well as Google Docs, Sheets, Slides, Forms, Sites, and more. 

Google offers three business plans (Business Starter, Standard, and Plus) and one Enterprise plan (with custom pricing). Since you subscribe to Google Workspace on a monthly basis, there is more flexibility here. You can easily change from one plan to another each month if your business changes considerably over time. Furthermore, all Google Workspace plans feature a free 14-day trial. This is probably the best way to discover if a particular plan is worth the monthly price tag. 

It is worth noting, however, that Google Workspace’s entry-level plan (Business Basic) only comes with a measly 30GB of storage per user. (Microsoft 365’s equivalent offers 1TB). Google Workspace’s Business Standard and Business Plus plans are nevertheless very competitive as far as storage is concerned. And both Microsoft 365 and Google Workspace allow you to buy more storage on a per-user basis if you exceed your current quota. 

If your business needs specific apps that go beyond Google Workspace’s core and supporting apps, you can head over to The Google Workspace Marketplace. This directory of third-party apps contains hundreds of additional apps that are compatible with Google Workspace. For example, Dropbox, Trello, HelloSign, and MindMeister. 

App #3 – WPS Office

WPS Office can be a huge boon in your workplace, supporting nearly 50 languages. It’s free to install and consists of Spreadsheet, Presentation, and Writer. You can also purchase more features. 

Unlike the other apps, WPS Office can even convert PDF to WPS and read Adobe files. This app supports several file types, including HTML, TXT, PPTX, DOT, RTF, and DOC. All documents are compatible with Google Docs and Microsoft Office. 

Furthermore, WPS Writer lets you securely store your documents with passwords. You can also edit your files without the risk of data loss due to the auto-save feature. Additionally, the app comes with a spell checker, comments, and it can track changes. 

That said, WPS Writer might be the strongest app for boosting office productivity on the Android platform.

Optimize your Workplace with Cutting-Edge Android Apps

While all three suites are an excellent choice for Android users, Microsoft 365 might be your best bet.

It delivers the tools necessary for fruitful collaboration, including Word, Excel, Outlook, and PowerPoint. The ongoing customer support is admirable, too, meaning you can overcome setbacks quickly. With that said, it is always best to carefully consider all your options before committing to a productivity suite for the long run.

Whichever app suite you choose, it is evident that addressing workplace productivity is pivotal. The trend towards digitization has influenced even the most skeptical and change-resistant.

Furthermore, the COVID-19 pandemic has accelerated the adoption of remote and hybrid working across multiple industries and countries. While everyone is undoubtedly looking forward to a post-pandemic future where the virus has finally been vanquished, we here at Firewell Technology Solutions believe that a new paradigm of work, management, and productivity will also be at hand, and that’s not ever going away.

If you wish to increase your business’s productivity and profitability, give us a call today. Firewell Technology Solutions provides IT support and IT services to the greater Fresno and Visalia region. We can have a non-salesy chat to work out how we can be of help.

Article, adapted, used with permission from The Technology Press.

Improve Your Workplace Productivity With Microsoft Word: 11 Tips To Make the Most of This Program

Microsoft Word is an indispensable part of most business environments. It has numerous features that can help you boost productivity.

Microsoft Word is one of the most popular office programs in the world. It allows millions of people to complete their duties more efficiently. 

Whether you’re a beginner or advanced user, you can use the software to create many different documents. The list includes business letters, resumes, flyers, marketing newsletters, labels, plans, employee reports, and seminar documents. Best of all, you can print and share them within seconds. 

It’s easy to see why most companies rely on Word. But the reality is, many people haven’t tapped into the full potential of this tool. It’s chock-full of features that can help you be more productive, yet not a lot of people know about them. We here at Firewell Technology Solutions believe in demystifying advanced features in software, and even a classic like Microsoft Word is no exception.

This article will provide 11 tips on making the most of Microsoft Word to enhance your workplace productivity. 

The 11 Tips

Tip #1 – Switch to an Online Workspace

One of the best things about Microsoft Word is that you don’t have to install it on your smartphone, tablet, or computer. The office.com website allows you to sign in with your Microsoft account and use Word Online, the online version of this program.

This is especially useful for people with limited storage on their devices since Word can be hefty. It uses around 1.2GB of storage space for Mac and 2.10GB for Windows.

It provides the same functionality without taking up space on your device.

Note: the caveat to this advice is that a local install of Microsoft Word generally provides a more efficient user experience, but if your device is pressed for storage space, the online version of Microsoft Word works well enough.

Tip #2 – Collaborate Efficiently

Word allows you to edit the same documents simultaneously. You only need to save your file to your OneDrive account, use the Share function, and send it to your colleagues. People who receive the link can then edit the file with Word Online or the desktop app. Google Drive and Google Docs are no longer the only real-time collaboration game in town.

Tip #3 – Integrate with Dictate

Businesspersons do a lot of writing throughout the day, including responding to emails and creating presentations. This can cause both physical and mental fatigue. Using speech-to-text can be much easier, and this is where Dictate comes into play. 

This Microsoft Garage add-in for Word, PowerPoint, and Outlook converts what you dictate to writing with advanced speech recognition technology. As a result, your fingers can finally take a break from all that typing. 

Tip #4 – Establish Editorial Control

The Track Changes feature in Word enables you to monitor all the edits in your document. You can find it in the Review tab, and clicking it allows you to see all changes other users made. 

Best of all, you can also accept your employees’ suggestions so that you don’t have to do all the work. 

Tip #5 – Use Linked Notes

Facing deadlines is no fun when you can’t find the motivation to compose your articles. The best way to get around this problem is to keep your thoughts in OneNote. This program allows you to compose quotes and thoughts to keep your articles spotless. 

To further improve your experience with this program, be sure to use Linked Notes. 

Linked Notes enable you to place OneNote to the side of your screen. You can create Word articles and take your notes in OneNote simultaneously. This way, you can stay organized and focused. 

Tip #6 – Research with Smart Lookup

Word’s Smart Lookup feature lets you perform online research while working on documents. Consequently, there’s no need to type in your query in a different tab. 

To do it, highlight a word or phrase, right-click it, and choose Smart Lookup from the following menu. Word will then perform a Bing search and display the results in the right section of your display.

Tip #7 – Protect your Vision with Convenient Zooming

One of the biggest obstacles to productive work is eye strain caused by sitting too close to your screen. To resolve this issue, use the zoom feature. 

Look for the slider in the lower-right part of your document to find the ideal setting, or press the Windows and Plus keys on your keyboard. Use the setting that feels most comfortable to you, as it can help prevent eye fatigue. 

Tip #8 – Incorporate Icons

Your documents need to be readable. Since most people focus on your images and headings, you should give them some artistic value. 

Word’s Icons will help you accomplish this. They are a simple way to draw the reader’s attention to crucial information without cluttering your document. With it, you can help improve the readability of your files, meaning readers – whether you or a teammate – won’t have to look for distinct words or phrases.

Tip #9 – Format Your Files

The Styles section comes with ready-made text formatting options to help customize your documents more easily. Furthermore, you can add your own styles or frequently used ones. 

By saving your preferences, you can incorporate them anytime without manually formatting your documents. Using style tags—particularly the headings—helps enhance your document accessibility for assistive reading devices, and if you use heading style tags, you can have Word automatically generate a heading-based table of contents. Awesome!

Tip #10 – Look Up Images Faster

With Word, you don’t need to open a web browser to find the perfect photo for your files. 

Just place your cursor in the section where you wish to insert an image, navigate to the Insert tab, and choose Online pictures. Select the suitable image to add to your file, and it can become more visually appealing instantly.

Tip #11 – Edit Your PDFs

You might think that you need to download and install PDF editing software to edit your PDF files, but that’s not the case. 

Word has a convenient PDF editing feature that lets you quickly change your documents. This can save you a lot of time and prevents you from installing potentially malicious apps.

But before you start, note that you’ll need to convert your PDF file to a format compatible with Word. 

Stay on Top of Your Duties with Microsoft Word

Microsoft Word is a must-have if you want to improve communication and collaboration in your business. It allows you and your team to create documents easily to facilitate correspondence with crucial clients.

But while using Word, be sure to utilize the above features to speed up document creation. You’ll then be able to work more efficiently and switch to other tasks faster.

That said, there are more ways for you to increase productivity when using Microsoft Word. To find out more tips, feel free to contact us. We can have a no-obligation chat about it. Although Firewell Technology Solutions primarily provides IT support and IT services to the Fresno and Visalia area, we’re happy to talk tech with anyone!

Article, adapted, used with permission from The Technology Press.

Enhance Your Server Management with These 8 Tips

You may have state-of-the-art servers, but their efficiency can diminish over time. Managing them is key to optimizing your business operations.

Numerous organizations rely on servers for various IT functions, such as applications, emails, hosting websites, and data storage. 

Although many companies have turned to cloud-based services using remote data centers, many enterprises still depend on in-house servers. As such, they need to ensure their devices remain in tip-top condition.

That’s where server management comes into play. 

We here at Firewell Technology Solutions believe that managing your servers can streamline the performance of your team by allowing them to complete complex tasks faster. Plus, it can enable them to detect problems early on before they get out of hand and compromise your business. As a result, the risk of experiencing operational setbacks is drastically lower. So small businesses in Fresno and Visalia should definitely have a server management policy in place; moreover, the only way to make the most of your server management is to perform it correctly. And to help you do so, Firewell Technology Solutions has nine tips to help small businesses in Fresno and Visalia improve their server management. 

The 8 Tips

Tip #1 – Mount the Servers Properly

Small businesses often need to prioritize immediate concerns over long-term plans because they need to work on tight budgets. This is particularly evident in terms of server management.

When you first set up your servers, it might be tempting to connect them near your workstations. However, this can harm your hardware.

Mounting your servers in racks is a much better solution. It can shield them from accidents in high-traffic areas, tripping hazards, spills, and dirt.

Furthermore, server racks can help keep the hardware safe by organizing it in an accessible area that facilitates management and cleaning. They also limit the exposure to regular wear and tear in the office.

Another critical consideration is to plan for the future when installing your servers.

When selecting a rack mount, be sure there’s enough room to expand your hardware. Unless your office is tiny, having half-empty racks is preferred to tearing them down and redesigning them a few years down the line.

Tip #2 – Separate Your Servers from Your Main Area

Depending on the type of servers, they can get quite noisy when in operation. On top of that, they can comprise valuable hardware. So, you’ll want to separate them physically from the working premises. 

If you can’t afford a designated server room, invest in secure rack mounts with integrated sound reduction. 

Tip #3 – Take Care of Your Hardware

Hardware maintenance plays a pivotal role in server management. Without dependable hardware, your productivity can plunge. 

To avoid this scenario, you need to monitor the essential components of your server: 

  • CPU (Central Processing Unit) – Your CPU is the core of your servers, performing all calculations for running programs. You need to constantly monitor it to prevent overuse. If it operates near 100% of its power, your team members can’t carry out additional tasks due to slowdowns. It may require chip upgrades or performance tuning to alleviate the stress. 
  • RAM (Random Access Memory) – This is the working memory of your server, as it runs faster than hard disks. The more RAM you have, the higher the performance of your device. Closely monitor its usage and add more memory when it gets close to its full capacity. 
  • Hard drive – The hard drive is the permanent storage of your servers. It saves your data and programs, but its performance can diminish with overuse. Proper hard disk management entails keeping track of the available space, deleting unnecessary files, installing new drives, or including cloud-based solutions.

Tip #4 – Employ Frequent Cooling

You expect your servers to perform fast, but the only way to ensure this is to provide optimal conditions. That said, you should primarily focus on cooling the servers. Excess heat can dramatically decrease their lifespan. 

The best practice here is to make sure your cooling device operates outside your building. 

Additionally, if you experience a power outage or central air doesn’t work at night, you need a cooling solution that can run on backup power.

Tip #5 – Manage and Maintain Your Software

Software used for your server requires regular maintenance, too. The key is to perform regular updates and delete old software to enhance performance. Your servers will operate better, and there will be fewer vulnerabilities cybercriminals can exploit to access your network.

Tip #6 – Arrange the Wiring Neatly

The amount of wiring in your server setup can be overwhelming, especially if you have no technical experience. Sorting out the mess doesn’t only improve cleanliness, but it can also help boost the performance of your server viability for future upgrades. 

Keep in mind that whenever you’re removing, rearranging, or installing your cables, label and group them neatly. Doing so helps prevent clutter.  

Tip #7 – Pay Special Attention to Security

As previously mentioned, servers can be susceptible to cyberattacks. That’s why it’s crucial to maintain a secure system. Here’s what you should do: 

  • Install and update antivirus software. 
  • Repel unauthorized traffic with firewalls. 
  • Use robust access control software or sound password policies and instruct your users to change them regularly. 
  • Encrypt external networks and data storage. 
  • Incorporate SIEM (Security Information and Event Management) tools. 
  • Analyze and implement security logging measures to understand potential threats. 

Tip #8 – Back Up Your Data

The final part of robust server management is backing up your data regularly. After all, loss of information can be disastrous, harming your reputation and losing your customers. 

Besides backing up server software and hardware, you should also have a backup for your power supply to prevent data losses during power outages. Moreover, you can integrate with various tools to expedite backups, recoveries, and status monitoring. 

Look for software that covers both your IT architecture and operating system. It needs to work across systems and applications you currently have or plan on installing. Additionally, it should diagnose server issues efficiently with powerful analytic capabilities. 

Server Management at Its Finest

Managing effective server operation involves several key considerations, from monitoring system temperature to updates and data backups. Even though this can be an arduous process, it’s integral to optimizing your server performance and eliminating security concerns.

Firewell Technology Solutions offers IT support and IT services in and around Fresno and Visalia. If you need help in optimizing server management in your business, we’d love to help you out. Contact us and let’s have a quick, no-obligation chat about it.

Article, adapted, used with permission from The Technology Press.

Enhancing Office Productivity With Google Chrome: The 12 Best Extensions To Improve Your Workflow

Working from your computer or smartphone is convenient, but it can also be distracting. Firewell Technology Solutions is all about finding purposeful focus, and one way to maintain productivity is to install effective Google Chrome Extensions. 

Google Chrome is arguably the most popular browser on the planet. It’s best known for allowing faster loading of websites, optimized performance, and an intuitive interface. As a result, it can help your team complete their daily duties much faster. 

However, it raises the same concern as other browsers – ample room for distractions. 

Your team members can easily switch to YouTube videos or social media, lowering their productivity. And it can often get out of hand, preventing your staff from meeting deadlines and reducing customer satisfaction. 

That said, you can help your employees get back on track and maintain productivity. All you need to do is incorporate practical extensions into your browser. 

This article will list the 12 best Google Chrome extensions that can help increase office productivity in your business.

The 12 Extensions

Extension #1 – Blocksite

BlockSite can enable your team to stay focused by blocking harmful or distracting websites. This extension is perfect for team members who tend to drift away due to all the online activities that seek their attention.

Some of the web pages you can block access to with BlockSite include social media platforms like Facebook, Twitter, and Instagram. But if you don’t wish to block them completely, you can limit access to them during breaks.

Extension #2 – Adblock

AdBlock is one of the most widely used extensions for Google Chrome. More than 10 million users rely on it to remove most ads by preventing them from showing up on their screens. 

It can also help your team avoid malware-ridden ads, improving their experience in turn by increasing browsing speed. 

Extension#3 – Lastpass

Remembering your passwords can be extremely challenging. Thankfully, LastPass can provide an efficient solution. 

LastPass is an effective alternative to your browser’s built-in password manager, generating new passphrases whenever you log into a web page. 

In addition, the extension can synchronize passwords across various devices, providing easy access to accounts, credit cards, and form filling. 

Extension #4 – OneNote

Google Chrome Extension - OneNote Web Clipper

Although Chrome has a convenient bookmark feature, OneNote might be even more powerful. You can use OneNote Web Clipper to save your internet content for later viewing.

This extension enables you to easily save your web content and transfer it to your Microsoft account. With just a few clicks, you can obtain images from any website, create summary links, save a distraction-free version of web pages, and make annotations.

Extension #5 – Pocket

Another effective way to track your online content is through Pocket. This extension can also let you save articles, web pages, and videos for later use. 

Whenever you come across interesting content, hit your Pocket extension and you’ll automatically save it on all your devices. You’ll then be able to access it whenever you want, even if you’re offline.

Extension #6 – Momentum

Momentum isn’t a standard extension. Rather, it’s a custom-made page to replace your default landing page. 

It has a robust, personalized dashboard with a beautiful scenic background, inspirational quotes, weather reports, widgets to favorite sites, and to-do lists. Therefore, it doesn’t just help enhance productivity – it can also motivate your team members to keep grinding.

Extension #7 – Google Keep

Google Keep is a powerful extension that can allow your team to organize their data neatly. Its primary purpose is to help users create to-do lists and take notes. It also works great for saving pages, images and adding notes to them. Plus, it can make voice memos to simplify notetaking. 

To further improve note organization, users can mark them with colors and labels. This way, there’s no time wasted when looking for crucial notes. 

Extension #8 – Clockify Time Tracker

Monitoring workplace performance is critical, and Clockify Time Tracker is the ideal extension for this. 

As the name suggests, it tracks time spent on specific activities. Your staff can later use the results to analyze their productivity levels and determine their weaknesses. 

The extension lets users schedule break intervals, operate in pre-set work periods, detect idle time, set reminders, and integrate with more than 50 business apps. 

Extension #9 – StayFocused

If you want your team to stay away from distracting websites but don’t want to remove them altogether, StayFocused may be the answer. 

This extension can help your employees avoid distractions by limiting the time they can spend on them. 

What’s more, StayFocusd comes with a handy Nuclear Option. It sets the time during which your team can’t access certain websites. Once you activate this option, there’s no way to deactivate it until the time expires. 

Extension #10 – Noisli

The main purpose of Noisli is to enhance your team’s productivity. It allows you to select the sound combination your staff finds most inspiring. This can include falling rain, storms, wood noises, wind, crickets, fire crackling, and coffee shop chatter. 

Noisli can be particularly useful if your team works in open offices where background noises often cause distractions.

Extension #11 – Hypercontext

Hypercontext is an extension that can help teams maintain high performance by combining engagement measures, quarterly priorities, and weekly meetings. 

The platform enables you to create collaborative, one-on-one meetings, access conversations starters, and elicit feedback from each team member. You also get a feature that can help limit social media distractions and encourage your staff to prepare for their meeting.

Extension #12 – Todoist

Todoist is a straightforward yet helpful task manager. It can help users monitor their projects and tasks by delegating or organizing them from your browser. 

This extension is a terrific option for tracking multiple deadlines. After all, it can set due dates and help you prioritize specific tasks accordingly. 

Take Your Productivity to New Heights with Google Chrome

Streamlining office productivity isn’t just about providing your team with cutting-edge computers and advanced software. It also has to do with installing appropriate extensions on your web browser.

We’ve given you many options for Google Chrome with this article. It’s now up to you to decide which ones work best for your company. Remember that by incorporating them into your business, your workforce should become more efficient.

Give us a call if you want to find out other tips to help boost employee productivity. We can have a non-salesy chat about it.

Article, adapted, used with permission from The Technology Press.

Making Your Mobile Devices Safe From Cyberattacks: The 9 Best Practices

The reality is, mobile devices are less safe than desktop computers. Boosting security on such devices is essential if you use them in business.

Technological breakthroughs have streamlined your operations in several ways. Primarily, you can now use mobile devices to make your communication and data sharing more convenient.

But this technological advancement also means that information on your team members’ mobile devices is no longer limited to just phone numbers and contacts: they now contain much more significant data, such as emails, passwords, and other sensitive account details.

That’s why Firewell Technology Solutions believes keeping those mobile devices secure is key to shielding your reputation and minimizing the risk of losing money.

Unfortunately, the protection of tablets and smartphones against cyberattacks isn’t as robust as that of desktops and laptops. Anti-malware applications may be present, but they’re not as powerful as their computer counterparts. In addition, many devices don’t support certain measures and applications that companies develop to enhance business security.

Fortunately, you can still implement robust safety measures to protect your smartphones and tablets.

This article will cover the nine best practices Firewell Technology Solutions endorses in improving cybersecurity on mobile devices.

The Nine Practices

Practice #1 – Establish a Sound Security Policy

Before issuing tablets or smartphones to your teams, create an effective usage policy. Define rules about acceptable use and determine the penalties for violating them.
Your employees must be aware of the security risks and measures that can help them reduce the risks. They should know that they are the first line of defense against cybercrime.
Furthermore, be sure to develop a BYOD (Bring Your Own Device) policy if you permit your team to use a personal device for business. Consider including the following in your company policy:

  • Requirements for the installation and remote software wiping on any personal device that stores or accesses company data
  • Employee training and education on safeguarding company information when using wireless networks on their mobile devices
  • Data protection methods that include automatic locking or other security measures applicable after long inactivity periods
  • Protocols for lost and stolen devices
  • The use of security software and antivirus platforms
  • Backup requirements

Practice #2 – Ensure the Operating System is Up-to-date

Updating Android and iOS operating systems improves overall user experience, but their most significant role is in addressing security vulnerabilities. 

Therefore, install updates as soon as the developer rolls them out to reduce exposure to cybersecurity threats. Delaying it may give criminals enough time to attack your weaknesses and take advantage of outdated operating systems.

Practice #3 – Enable Password Protection

 

A complex password or PIN can help prevent cybercriminals from accessing mobile devices. Besides using alphanumeric combinations, you can also use facial or fingerprint recognition, depending on what suits your employees.

If you opt for digits and letters, don’t share the combination with people outside your company. On top of that, be sure that your staff doesn’t store them on their phones. Unmarked folders and physical wallets are a much safer option.

Practice #4 – Install Business Programs Only

Lenient download policies can allow your team members to install non-business apps. Downloading such apps might seem harmless, but they are also infamous for their harmful advertising codes and many other threats.

To mitigate this risk, tell your employees they can only download and use apps necessary for their roles.

Practice #5 – Avoid Public WiFi Connections

Your team may need to use public Wi-Fi networks in emergencies to send crucial emails or schedule a meeting. However, connecting to such networks can expose confidential company information to cybercriminals using the same network.

The easiest way to minimize this risk is to provide a high-quality internet plan that features roaming services for your remote workers. 

But if there’s no way to avoid public Wi-Fi connections, a reputable virtual private network (VPN) or secure global network (SGN) may do the trick. It can help shield your data by creating direct, secure links from your location to the intended website. 

Practice #6 – Leverage Phone Tracking

Losing company-issued mobile devices is unfortunate, but it’s not the end of the world. 

Enabling Android Phone Tracker, Find My Phone on iOS, or other device-tracking software can help locate your lost smartphones. Some programs also enable you to remove data on your stolen devices remotely. 

Installing these apps takes a couple of minutes and gives you much-needed peace of mind. With it, even if your staff loses their mobile device, cybercriminals are less likely to get their hands on the content.

Practice #7 – Incorporate MDM (Mobile Device Management) Software

For even more security, you may want to integrate with reliable MDM. It’s an excellent way to separate personal and business information while allowing your team members to set up robust security measures on their devices.

In most cases, cloud-based software is the most affordable, flexible, and manageable type of MDM. Many platforms let you check out device information, update and manage apps, configure your devices, create usage restrictions, and remove content remotely.

If possible, implement MDM software that enforces security measures across all devices. As previously mentioned, this can include data encryption, strong passwords, and setting up containers to separate personal information from enterprise data.

Practice #8 – Screen Messages Carefully

Cybercriminals frequently employ SMS phishing to trick your team into clicking dangerous links. They pose as someone credible, asking your staff to share confidential information.

If your employees encounter such messages, they should delete them or alert the IT department. Another great idea is to avoid opening the SMS and block the sender.

Practice #9 – Blocking and Safelisting

Many threats can compromise your company due to employee errors. For example, a team member may not realize they’re downloading a malicious app that allows thieves to steal data from their mobile devices.

Blocking and safelisting can enable you to protect your employees from these risks by determining which sites and apps are safe.

On one hand, blocking certain applications can give your IT department peace of mind and alert them when someone tries to access those applications.

On the other hand, whitelists can work great for highlighting the tools your team should prioritize over social media and games.

Don’t Drop Your Guard

Limiting security to your desktop computers and laptops is a disaster waiting to happen.

Your employees may still use their mobile devices to send emails and share sensitive information. That’s why shielding them from cybercriminals should be your top priority; moreover, Firewell Technology Solutions encourages you to develop a strict usage policy and to follow other recommended practices to make your team’s smartphones and tablets virtually impervious to data theft.

Get in touch with us today for even more cybersecurity tips. We can schedule a non-salesy chat to help you identify and address any potential security risks.

Article with small modifications used with permission from The Technology Press.